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Status Certificate

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Understanding the Importance of Status Certificates

By Advice For Buyers, Advice For Sellers, Real Estate

Making a smart condo purchase doesn’t have to feel like a shot in the dark. The status certificate serves as your crystal ball, providing crucial insights into a condominium’s health and future prospects.

What is a Status Certificate?

A status certificate is a comprehensive health report for a condominium, mandated by the Ontario Condominium Act. This vital document provides a detailed snapshot of the building’s financial and legal standing, making it an essential tool for informed decision-making in the real estate market.

Key Components

Financial Health
The status certificate reveals the building’s financial pulse through its reserve fund – essentially a savings account for future repairs and maintenance. A robust reserve fund indicates good financial management and reduces the likelihood of unexpected special assessments.

Legal Status
Understanding ongoing legal proceedings is crucial for potential buyers. While lawsuits aren’t always deal-breakers, particularly in newer buildings where construction-related claims are common, they can impact future costs and building operations.

Building Operations
The document outlines important operational aspects including:

  • Maintenance fees and potential increases
  • Parking arrangements
  • Pet policies
  • Insurance coverage
  • Building rules and bylaws

Professional Guidance

While the status certificate is publicly accessible, its interpretation requires expertise. Working with experienced real estate professionals can help you:

  • Identify potential red flags
  • Understand complex legal terminology
  • Evaluate the building’s financial stability
  • Navigate building-specific regulations

Best Practices

Timing Matters
Always ensure your status certificate is current – ideally no more than 30 days old. Real estate markets and building conditions can change rapidly, making recent information crucial for decision-making.

Due Diligence
Before making an offer, thoroughly review:

  • Reserve fund studies
  • Financial statements
  • Building maintenance history
  • Upcoming major repairs or renovations

Making an Informed Decision

The status certificate is more than just paperwork – it’s your protection against unforeseen issues and a tool for confident decision-making. By understanding its components and working with knowledgeable professionals, you can transform the condo-buying process from a mysterious venture into a well-informed investment decision.

Remember, a thorough understanding of the status certificate isn’t just about protecting your investment – it’s about ensuring peace of mind in your new home. Take the time to review this document carefully, and don’t hesitate to seek professional guidance when needed.

What is a Status Certificate and WHY are they important to review before buying a condo?

By Advice For Buyers, Video Blog

One of the most important parts of the condo buying process, is reviewing the corporations Status Certificate! 

What is A Status Certificate?

A status certificate is a collection of documents, issued by a condominiums property manager that contains info on:

  • Contact information – lists out the legal name of the Condo Corporation, Property Management, and Board of Directors.
  • Maintenance fee amount (Expenses) – both at time of issue and if there are any plans to increase in the near future.
  • Budget – what the building is spending its monthly maintenance fees on.
  • Reserve Fund – how much they have saved for the repair and replacement of components in a condo (ie. savings for roof repairs, parking garages, upgrades, etc)
  • Legal Proceedings/Claims – if any lawsuits are levied against the corporation, or if the corp has levied any against others.
  • Leasing of Units – how many units are currently tenanted in the building
  • Notices – announcements of maintenance fee increases, any planned repairs, or other factors that may impact maintenance fees
  • Bylaws and Rules – The bylaws and rules list what you can or can’t do in a building…Some buildings in the city have outright bans on pets or restrictions on certain breeds and weights.
  • Insurance Requirements – policies the corp has in place, and requirements for new purchasers to have.

How Order a Status Certificate

A seller can request a status certificate by contacting the buildings property manager.  The management company will have 10 business days to prepare and can deliver it in either hard copy or in digital via email. 

How Much is a Status Certificate

The certificate will cost $100 + HST and can be paid by either the buyer or seller, depending on how a deal is structured.

Why You Must Request a Status Certificate

Sellers – I often suggest ordering one before you even go to market with your property.  As a seller, you have a duty and responsibility to disclose any and all details that could impact the sale of your condo.  By ordering a status in advance, you’ll be made well aware any potential pitfalls and can disclose these issues to potential purchasers ahead of time to avoid any issues with closing.

Buyers – In a condo, values are closely tied to how well the building is run (second to location of course).  If fees skyrocket, you may find that the buildings value will appreciate much slower (or actually depreciate) than a building with lower maintenance fees.  A building with known problems can also have an impact on financing and insurance resulting in higher monthly costs – knowing this in advance can allow you to negotiate a better price, or walk away from the deal all together!

Who Reviews the Status Certificate

It is crucial, you take it to a Real Estate Lawyer who has experience in condo dealings.  They are trained in knowing what to look for and the right questions to ask. DO NOT take it to general law firm, or rely solely on a realtors review of it!

How Long Do you Have to Review a Status Certificate 

Most clauses generally allow 2-3 days for lawyer review.  It’s a small window of time, so it’s best have a candid conversation with your lawyer in advance and tell them exactly how you plan on using the property. 

A common misstep is with buyers who spends months out of country.  If their plan is to rent it on AirBnB while away, it’s best to make sure there aren’t any rules or bylaws preventing you from doing so!

Remember, a Status Certificate is generally valid for only 90 days – so if a seller produces a Status dated older than 90 days, ensure you request a new one.

When Should You Walk Away From Purchasing a Condo

No matter how in love you’ve fallen with your new purchase – there are a number of reasons you may want to walk once the status certificate is reviewed: 

  • If the corporation has a low reserve fund – with no plans of replenishing
  • Lawsuits that could result in a loss to the building
  • Indications of an increase to monthly fees or large repairs
  • Being blacklisted from lenders or insurance companies

Accompanying Documents That Also Come With a Status Certificate

Other important documents that accompany the status include:
  • The Declaration
  • Bylaws
  • Rules and Regulations,
  • Certificate of Insurance
  • Current Budget
  • Reserve Fund Study
  • Management Agreements
  • Financial Statements
  • New Owner Information
  • Move-in and Out forms
  • Other Building forms